PRS


INTRODUCTION 

The Planning, Research and Statistics Department was set up in compliance with the Civil Service Reform Decree No. 43 of 1988.    It is one of the three common Services Departments in all Ministries.  It liaises and cooperates with all other Departments in matters relating to policy formulation; data collection, analysis, storage, retrieval and dissemination; programmes/projects design, performance monitoring and evaluation, rolling plan preparation and external relations.  
Structure of the Department
The Department has four Divisions namely, Planning; Monitoring & Evaluation; Research and Statistics; and Information & Communication Technology (ICT) Divisions.

Functions of the Department

The Department has the following functions:
i.    Plans and implements the Ministry’s programmes in  liaison with the National Planning Commission to ensure harmonization;
ii.    Monitors, inspects and evaluates  the implementation of the Ministry’s key projects and programmes;
iii.    Carries out research into critical problem areas of the Ministry’s activities and programmes;
iv.    Collects, analyses and manages statistical data generated in the Ministry, the DHQ and the Services,  and other sources where applicable; 
v.    Plays important roles in Coordinating the preparation of annual budgets and rolling plans of the Ministry;
vi.    Prepares and produces the Annual Progress Report, Quarterly and Annual Manpower Statistical Report;
vii.    Manages records and information resources of the Ministry (Computer Services and Ministry of Defence Integrated Strategic Information and Communication System Project – MODISICS);
viii.    Coordinates the Minister’s press briefing to the nation. 
ix.    Supervises the MOD and HMOD’s  Libraries;
x.    Sets and monitors performance efficiency targets for the various sub-divisions and Staff as well as operational modalities and   management practices of the Ministry;
xi.    Oversees the Coordination of HIV/AIDS Programmes for the Ministry including the Armed Forces Programmes on Aids Control (AFPAC), MOD HIV and NMOD-USDOD Collaboration on HIV/ AIDS, and
xii.    Liaises with relevant bodies outside the Ministry on Bilateral and Multilateral issues.

Planning Division

The Division is headed by a Deputy Director. The Division is responsible for the following:
i.    Development of Plan Programme and Projects in collaboration with the Operational Departments and Services;
ii.    Relates with the National Assembly on execution of capital     projects;
ii.    Liaises with the National Planning Commission
iv.    Co-ordinates and produces Periodic Reports which highlight major events in the Ministry;
v.    Collaborates with Budget Division in Finance and Account Department in the preparation of the Departmental Budget of the Ministry;
vi.    Coordinates the ministerial press briefing. 

vii.  Liaises with the Ministries of Foreign Affairs, and Budget and National Planning on matters relating to Bilateral and Multilateral Relations


Project Monitoring and Evaluation Division

This Division is headed by a Deputy Director.  The Division is responsible for the following:
i.    Provides data on Programme/Project Progress and effectiveness
ii.    Monitoring and Evaluation of all Armed Forces capital Projects nationwide including those belonging to the Parastatals under MOD;
iii.    Coordinates the Annual Joint Monitoring of Projects by the National Planning Commission, Federal Ministry of Finance, National Economic Intelligence Committee and PIMGD;
iv,    Maintains records on the Status Report on Capital Projects for future resource allocation;  and
i.    Liaises with all Departments/Services in data collection and storage in respect of all projects.

Research and Statistics Division

The Research and Statistics Division is headed by a Deputy Director and it has two branches:  Research and Statistics.

Statistics Branch

The Statistics Branch houses the Ministry of Defence Data Bank. The Data Bank covers such areas as: Nominal Roll, appointment, promotion, retirement, pension, the Services: Army, Navy and Air Force, it also takes care of procurement, types of contract and information on all contractors and the amount involved in all the contracts.  

Library Section 

The Library Section is being headed by a Deputy Director.  The Ministry of Defence Library is a Special Library and Information Resource Centre.   It is charged with the responsibility of acquiring, storing and disseminating relevant information resources that support the Ministry’s work and facilitate the achievement of set objectives. The Library is structured into four (4) Units, namely: Technical Unit, Reference Unit, Circulation Unit, and Serial and Government Publications Unit. Apart from the conventional and routine services of acquisition, processing, storing and dissemination of information, the MOD Library also provides the following services to Library Users:-
i.    Charging and Discharging of Library documents;
ii.    Provision of Indexing and Abstracting Services;
iii.    Compilation of Annotated Bibliographies on various subjects;
iv.    Photocopying and Reprographic Services;
v.    Dissemination Selected of Information;
vi.    Provision of Referral Services, and
vii.    Provision of Inter Library Loan.

Information, Communication Technology Division (ICT)

The ICT Division is one of the Divisions in Planning, Research and Statistics Department. The Division provides an integrated Management Information System (MIS) to the Ministry and Services (Nigerian Army, Navy and Air Force), including the tri-service institutions (Nigerian Defence Academy, Command and Staff College, and the National War College and the Defence Industries Corporation) through Wide Area Network.  The Division is headed by an Assistant Director.

Responsibilities

The Division is saddled with the following responsibilities:
i.    Liaises with Federal Ministry of Science & Technology,  Office of the Head of Civil Service of the Federation and National Information Technology development Agency (NITDA) in the formulation of ICT Policies;
ii.    Advises the Ministry on its Computerization Projects package;
iii.    Oversees all Systems Analysis and Designs (Hardware/Software);
iv.    Oversees all Computer Systems and Peripherals maintenance;
v    Oversees all Computer Systems installation and Networks (LAN, WAN etc);
vi    Supervises all In-House Computer Training and
vii.    Liaises with M/S Galaxy Backbone PLC, M/S Microsoft and other Agencies to update MOD Computerization Project.

ARMY AFFAIRS The Mandate of the Department which is keyed into that of the entire ministry is to serve as an administrative link with the Nigerian Army towards achieving a well motivated, efficient, compact and combat ready force that can diligently discharge its statutory mandate in protecting the Country’s territorial integrity and promptly react to contemporary challenges. Specifically, the Army Affairs Department is one of the four operational and service Departments in the Ministry of Defence. It is structured into two Divisions namely, Logistics and Hardware, each of which is headed by a Deputy Director.  Its functions are primarily to ensure the implementation of policies that would enhance the realization of goals and objectives of the Nigerian Army, through the development and facilitation of an effective and functional system that would evolve an Army that is vibrant and combat ready.  The Department also serves as an essential link between the Ministry and the Nigerian Army Headquarters.

FUNCTIONS OF THE DEPARTMENT  
The Department is charged with the following responsibilities:

(i)    Coordinates the implementation of policy issues relating to the Nigerian Army (NA);
(ii)    Liaises with the NA to prepare its rolling plans and annual budgets;
(iii)    Develops the Capital and Logistics procurement requirement/plans in collaboration with the Nigerian Army.
(iv)  Liaises with other sectors within the government structure on administrative issues for effective and efficient performance of the Nigerian Army.
(v)    Monitors and supervises all Nigerian Army capital projects in conjunction with Planning, Research and Statistics Department (PRS);
(vi)    Provides the secretariat for the Nigerian Army Council;

(vii)    Any other duties as may be assigned by the Permanent Secretary and Honourable Minister.

The Department is headed by a Director who coordinates all policies, programmes, projects and activities relating to the departmental mandates.  Its functions are implemented through two Division i.e Hardware and Logistics each headed by a Deputy Director.  The functions/schedules of the divisions are as follows:

The Hardware Division coordinates all administrative issues/projects relating to:

(i)    EMES (Electrical Mechanical and Engineering School).
(ii)    Artillery.
(iii)    Armoured Vehicles.
(iv)    Inspection of all hardware projects.
(v)    Radars.
(vi)    Small arms, ammunitions and armouries.
(vii)    Other schedules as may be assigned.

The Logistics Division coordinates all administrative issues/projects relating to:
(i)    Infantry.
(ii)    Communications.
(iii)    Vehicles
(iv)    Boats and other logistics.
(v)    Kitting
(vi)    All other issues relating to logistics requirements of the NA.
(vii)    Other schedules as may be assigned.