FINANCE & ACCOUNTS
Composition of the Department.
The Department, which is headed by the Director, Finance and Accounts, comprises two Divisions:
i. Accounts and;
The Accounts Division as custodian of the Ministry’s funds has the responsibility of maintaining books and records that will ensure prompt and reliable reporting of the receipts and payments of the Ministry in accordance with extant rules and regulations, and comprises the following Branches and Sections:
BRANCHES AND SECTIONS UNDER THE ACCOUNTS DIVISION
Responsible for the issuance of Authorities to Incur Expenditure (AIEs) to the various Services, Institutions and Units in the Ministry and maintenance of respective main vote books,
ii. Exchange Control
Processing of Foreign payments Ministry wide,
iii. Central Pay Office
Responsible for Revenue Collection, & all Cash & Bank payments,
Responsible for Overhead expenditures & Vote Book and record keeping,
Responsible for Capital expenditures & Vote Book and record keeping,
Responsible for payrolls & all salaries/allowances payment vouchers preparation,
Responsible for keeping of personal Advances Ledgers and retirements,
viii. Gratuity & Pensions
Handles all pensions & gratuities in respect of retirees of the Ministry,
ix. Checking Section.
Responsible for checking of all Payment Vouchers before submissions for prepayment audit,
x. Final Accounts.
Responsible for preparation of monthly transcript of accounts required by the AGF for the preparation of Govt. Annual Financial Statements,
xi. Public Accounts Committee (PAC) Section.
Handles all PAC and other Audit queries on behalf of the Ministry,
xii. Bank Reconciliation.
Responsible for the monthly preparation of Reconciliation Statements between Cash Books and Bank Statements,
Captures and reports all Cash Books in the Electronic Software called “Accounting Transactions Recording & Reporting System” for submission to OAGF and
xiv. Accounts Admin.
General administrative supervision and repots preparation, internal staff deployments etc.
Duties and Responsibilities
i. Preparation of Annual Budget proposal
ii. Liaison with MFM, BOF& NASS on budget matters
iii. Sub-allocation of Funds based on warrants received in the year.
iv. Computation of Personnel Cost entitlements based on circulars from relevant authorities.
v. Secretariat for Funds Allocation & Budget Committee of the Ministry